College Panhellenic Council 2027 Application

2027 College Panhellenic Council Application.

Application due date is November 6, 2025 by midnight.

Any questions contact Jill Roberts, roberts.525@wright.edu or Mack Dyer, mack.dyer@wright.edu

Application Requirements:

• Must be in good standing with your chapter.

• All candidates should be in good standing with the university and enrolled as a full-time student (12 or more hours) unless fewer credits are required to graduate during their term of office. 

• Should no qualified woman apply by the established deadlines, the elected chapter delegates should review and decide to suspend any or all of the stated deadlines.

General Panhellenic Executive Board Expectations:

• Attend all required officer meetings.

• Serve a minimum of 1-5 office hours per week in the Greek office. (Time required in office may be more depending on position -i.e. those members required to go into silence, and the President who must serve 9 Office hours per week, 2 of which may be out of office. -i.e. for meetings)

• Provide an officer report of all actions and business related to her respective office at all executive and regular meetings of the College Panhellenic Council.

• Disaffiliate during recruitment period to assist with the execution of the Panhellenic recruitment process. (President, Vice President, VP Recruitment and VP Recruitment Education)

• Complete all duties assigned

• Attend and participate in required university and College Panhellenic trainings, council retreats, and transition meetings.

• Maintain and turnover files and an up-to-date notebook relating to office.

Officer Position Descriptions:

• Serve as a member of the Recruitment Team.
  • Disassociate from the chapter and remain unbiased during formal recruitment
• Preside at all meetings of the Panhellenic Council.
• Preside at all meetings of the Council and Recruitment Team.
• Serve as an ex-officio member of all College Panhellenic Association committees, except the Peer Accountability Board.
• Communicate regularly with the Panhellenic advisor.
• Be familiar with the NPC Manual of Information and all governing documents of this Association.
• Ensure all NPC College Panhellenic reports are completed on time.
• Communicate regularly with the NPC area advisor.
• Maintain current copies of the following:
  • Wright State University College Panhellenic Association bylaws and standing rules
  • The College Panhellenic Association budget
  • Contracts executed on behalf of the College Panhellenic Association
  • Correspondence and materials received from the NPC area advisor
  • All NPC College Panhellenic reports and other pertinent materials.
• Perform all other duties as applicable to the office as prescribed by the parliamentary authority adopted by the Association
• Serve as a member of the Peer Accountability Board as needed
• Coordinate meetings at least once a semester with officers of peer councils (IFC, NPHC, GEB) for the purpose of improving relations, communication, and addressing common issues affecting the sorority/fraternity community
• Plan regularly scheduled meetings with chapter presidents
• Attend and represent the College Panhellenic community at the Association of Fraternal Leadership and Values Conference in February
  • Coordinate completion of the Association of Fraternal Leadership and Values awards
• Attend and represent the College Panhellenic community at the Greek Engagement Board's monthly President’s Meeting

• Serve as a member of the Recruitment Team.
  • Disassociate from the chapter and remain unbiased during formal recruitment
• Perform the duties of the president in the elected/appointed president’s absence.
• Be familiar with the NPC Manual of Information and all governing documents of this Association.
• Perform all other duties as applicable to the office as prescribed by the parliamentary authority adopted by the Association.
• Chair arbitration and mediation in accordance with the judicial policy
• Ensure that all judicial proceedings are fair, confidential, impartial, and consistent
• Responsible for written notification to the chapter, chapter advisor, individuals (if applicable), and the National organization of all hearing procedures, according to the judicial policy
• Be responsible for maintaining ICS during recruitment
• Keep an accurate roll of the members of Panhellenic Council, including updating the College Panhellenic officer roster on FS Central.
• Record minutes of all meetings of the Wright State University Panhellenic Council and the Recruitment Team.
• Maintain a complete and up-to-date file that includes the minutes of all meetings from the date of organization and current correspondence.
• Send meeting minutes to the NPC area advisor.
• Be familiar with the NPC Manual of Information and all governing documents of this Association.
• Perform all other duties as applicable to the office as prescribed by the parliamentary authority adopted by the Association.
• Serve as a member of the Peer Accountability Board as needed.
• Supervise the finances of the Wright State University College Panhellenic Council.
• Prepare the annual budget and, after its approval by the Panhellenic Council, provide a copy to each Wright State University College Panhellenic Council member sorority.
• Receive all payments due to the Association, collect all dues, and give receipts.
• Pay promptly the annual NPC dues and all bills of the Wright State University College Panhellenic Association.
• Maintain current financial records; give a financial report at each regular meeting of the Panhellenic Council and an annual report at the close of her term.
• Be familiar with the NPC Manual of Information and all governing documents of this Association.
• Perform all other duties as applicable to the office as prescribed by the parliamentary authority adopted by the Association.
• Keep a year-round calendar of all Greek events, and post a monthly calendar on the first of each month on the WSU CPH Facebook page

1. The vice president of recruitment shall:

• Serve as a member of the Recruitment Team.
  • Disassociate from the chapter and remain unbiased during formal recruitment
• Oversee all College Panhellenic recruitment activities and events, including planning, coordinating, and executing all aspects of recruitment
• Oversee all College Panhellenic recruitment publication efforts.
• Oversee College Panhellenic recruitment registration.
• Submit any revisions to the College Panhellenic recruitment rules to the Panhellenic Council for approval.
• Host all College Panhellenic recruitment wrap-up meetings with recruitment chairs and advisors.
• Organize all College Panhellenic recruitment meetings.
• Keep complete and accurate records of College Panhellenic recruitment information.
• Present a full report, including recommendations, to the Panhellenic Council based on an analysis of the recruitment statistics, recruitment style assessment, and recruitment evaluations from new members, potential new members who withdrew, each member organization, and chapter advisors.
• Perform all other duties as applicable to the office as prescribed by the parliamentary authority adopted by the Association.
• Serve as a member of the Peer Accountability Board as needed.
• Review and update recruitment rules as needed and present the rules to the council for a vote of the member chapters each spring
• Coordinate and schedule all necessary room assignments pertaining to recruitment
• Meet with chapter recruitment chairs at least once a semester to review recruitment planning and discuss best practices
• Take charge in ordering food, drink, and audio/visual equipment for all aspects of recruitment
• Work in conjunction with the Vice President of Public Relations to promote recruitment via social media and print materials
• Work with the Office of Student Activities and the Vice President of Recruitment Training to create tabling and other programming for incoming students and parents at orientation
• Supporting chapters' Continuous Open Bidding process 

• Serve as a member of the Recruitment Team.
  • Disassociate from the chapter and remain unbiased during formal recruitment
• Perform the duties of the vice president of recruitment in the elected/appointed vice president of recruitment’s absence.
• Oversee the interview and selection process of the recruitment counselors
  • Review the recruitment counselor application form on Engage
  • Be responsible for the timeline of interviews and offers
• Be responsible for organizing and holding all training sessions and retreats for recruitment counselors
  • RCs need a minimum of four training sessions over the summer, and one bonding retreat
• Train RCs in the recruitment process and all possible interactions with PNMs, including being unbiased and convincing them to stay through the process.
• Be responsible for the creation and ordering of recruitment t-shirts
• Plan and oversee all potential new member orientations
• Be familiar with the recruitment processes for all organizations under the Greek Engagement Board
  • Educate RCs and Panhellenic members on the basics
  • Utilize the resources provided in Teams, NPC,
• Table, or schedule the other people tabling, at all recruitment and education efforts regarding Panhellenic and Greek Life

• Have the option of whether to serve as a member of the Recruitment Team
• Be responsible for all duties pertaining to promotions, advertisements, and marketing
• Design and/or update recruitment booklets and related marketing
• Maintain and update the College Panhellenic Council bulletin board
• Maintain up-to-date social media (Facebook, Twitter, and Instagram) and send webpage updates to the Program Director of Student Activities
• Review the chapters’ social media platforms and webpages. Suggest updates as needed and report to the Vice President of Judicial Affairs if violations of the Code of Ethics are found on social media
• Reach out to chapters to update their Engage pages
• Update the Engage page for College Panhellenic Council, including photos, messages, forms, and more.
• Be responsible for registering CPH at all-campus tabling events on Engage (i.e., Fall Fest, Student Org Expo, April Craze)
• Organize Panhellenic-wide photoshoots, including a recruitment counselor photo shoot and one all-Panhellenic photoshoot a semester
• Plan at least two all-Panhellenic sisterhoods each semester
• Take photos and videos at all Panhellenic events
• Reach out to chapter communication chairs to send photos from their chapters to use on Panhellenic social media
• Maintain relationship with newspaper staff, prepare press releases as needed
• Be responsible for the Potential New Member Orientation
• Plan and execute all-Panhellenic socials
• Create opportunities to bring Panhellenic sisters together on campus
• Create opportunities for collaboration with other student organizations
• Create surveys to evaluate Panhellenic sisterhood in our community
• Perform all other duties assigned

• Have the option of whether to serve as a member of the Recruitment Team
• Keep a copy of the standards for grades for each chapter
• Provide at least one academic program per semester
• Create and disseminate a model chapter scholarship program to all member organizations
• Hold a meeting with chapter scholarship chairs at least once a semester
• Post the academic report from the Fraternity & Sorority Advisor to the Panhellenic website or Facebook page.
• Plan an annual event to recognize and thank faculty.
• Honor those sorority women who are scholars.
• Perform all other duties as assigned.
• Be in charge of planning a calendar planning meeting with all chapter programming chairs and creating and distributing the Panhellenic calendar.
• Develops educational programming for the Panhellenic community in the areas of leadership, new member education, and fraternal values
• Plan educational programming for the Panhellenic community.
• Hold a service event once in the fall semester
• Hold an event for awareness/fundraising purposes once in the spring semester
• Collaborate with the Vice President of Public Relations to create marketing material for Circle of Sisterhood
• Be the main contact between College Panhellenic and the Circle of Sisterhood Headquarters
• Hold a round table discussion with chapter philanthropy/service chairs each semester
• Educate Panhellenic chapter members on the difference between service and philanthropy hours.